How to create a Google Groups
Somaiya Groups makes it easy for groups of people—such as Institutes, Faculty, Staff, departments, or classmates—to communicate and collaborate over topics of common interest. There are several types and purposes for groups. For example, a group can be an online forum for discussing a popular technology or answering questions about a product. You can send email to everyone in a group with one address. Or you can invite a group to an event or share documents with a group.
Types of Groups
- Rule based group: These groups are created and managed by the IT Department. If any new email account created under somaiya.edu, new members are automatically added to the groups as pre-defined rules.
- Manual based group: Manual groups can be created by any faculty or staff, but members need to be managed manually.
Who can Create a groups ?
Any faculty or staff associated with Somaiya can create a group for official communication purposes. And if students need a group id for any official communication, Any faculty or staff associated with students can create a group ids for students and manage permissions.
For Students we have removed Google Groups access permissions, they will not be able to create google groups from their somaiya.edu email accounts. Due to security reasons we have disabled Groups services for Students.
How to create a Google Groups ?
The first thing you need is to be logged in to your somaiya email account and then access the Google Groups. Then follow our step by step of how to config your new group.
1. Click on the button “create a group” at the page’s header.
2. Enter your group name and choose an email address that fits the purpose of the group. Also, please enter a brief description, so people can know what it is about.
3. Configure the necessary permissions of your group: who can joy the group, view conversations, post, and view members. You can choose between:
4. Add the Group members and managers. By default, you will be the Group owner, but it’s also possible to add others. Next, write a short welcome message to the group participants.
On this screen, you can also set the Preferences for receiving emails from the group. The options are:
All email.
Digest.
Abridged.
None.
Notice that you need to turn on conversation history for the group if you select the options abridged summaries or digest.
Moreover, you can decide between adding members to the group directly or inviting them to join. You can turn one of these options:
Directly add members on: Specified users are added to the group with the subscription settings you select. Members can change their subscription settings later.
Directly add members off: Specified users receive an email invitation to join the group. They’re added to the group only after they accept the invitation.
5. Click on the red button “Create” at the top of the page. Now, you’ve created your Google group.