Auto Promotion Manual

Pre-requisites for auto promotion :

1. Initialization of both the class (from previous to next class)

2. Default Fee structure and installment due dates for the next class

Path : 1. Initialization → 6. Fees → 6. Fee Installments → Set installment due dates , Set Class Default Fee Structure

3. Checking Admission Confirmation with Fee and Link Prev. Class Subject Profile.

Path : 1. Initialization → 1.1. Stream - Course - Class - Sem- Div → 1. Map Stream - Course - Class → 2. Change

Check these two fields should be ”Yes”.

1.Admission Confirmation with Fee ?

2.Link Prev. Class Subject Profile.

4. :- Checking Default Qualification for Promotion

Path :

Initialization → 1.1. Stream - Course - Class - Sem- Div → 1. Map Stream - Course - Class → 5. Change (Initialize)

Check for the “Yes” filed in default qualification for promotion.

Follow the below steps for auto-promotion :-

Step 1 :- Subject Profile Mapping

Path :

Initialization → 5. Subject → 4. Class to class to Subject profile name → Add

Map previous year subject profile to next year subject profile

Step 2 :- Fee Structure Mapping

Path :

Initialization → 6. Fees → 10. Map Class to class Fee structure → 1.Add

Map previous year fee structure to next year fee structure

Step 3 :- Exam Result Add

Path :

4. Admission → 1. Provisional Admission → 1. Add → 7. Exam Result → 1. Add

Select Admitted Academic Year, Class name and Result Academic Year ,

Insert the “Pass” or “Fail” entries in the final result section.

Step 4 :- Changing Eligibility Promoting Year to current year

Path :

4. Admission → 1. Provisional Admission → 1. Add → 7. Exam Result → 3. Change (Bulk)

Change the Eligibility promoting year to the year you want the class students to be promoted too(current year or next year)

Step 5 :- Auto - promotion

Path :

4.Admission → 1.Provisional Admission → 1.Add → 9.Promotion → 6.Auto Promotion

Use the Start Promotion option and then wait for the system to promote all the eligible students to the next promoted class. (List of students will be displayed on this form)

After completing the above steps in EMIS, proceed for Post Admission Activity in myaccount portal

Step 1 : Navigate to https://myaccount.somaiya.edu/#/app/employee/profile/

Step 2 : Click "Admission"

Step 3 : - Click "Post Admission Processes"

Step 4 : Click "Configurations"

Step 5 : Click Menu config : -

Step 6 : Add these four menu from Add option in the menu configuration page from ADD new menu option on right hand side

Step 7 : ADD new post admission process dates in Post Admission Process → Configuration → Post Admission process init → Add new process on right hand upper corner

Select the fields as required

Step 8 : Assign the students to Post Admission process, select the required data and then pick students either manually or import the file of student with the upload file option present,

In this way you will assign the post- admission activity to the students.