Merit Process
Merit Process Through My account
Step 1:- Login into EMIS
i) Collegeworm → Initialization → Fees → Fees Installments → Set Installment Due Dates
ii) Collegeworm → Initialization → Fees → Fees Installments → Set Class Default fees Structure
Need to define one subject profile as a default as this is mandatory field while running merit process
Mark default record as “yes”
Step : - Login into my account https://myaccount.somaiya.edu/#/login
Step 2 :- Select appropriate institute
Step 3:- GoTo Pre Admission → Pre Admission process → Configuration → Menu Configuration
Click on (+) add sign
Select pre admission Process as Program allotment status and Add Menu name as merit status and Admission Fees Payment and click on submit
Set Process Activity date
Step 4:-Step 3:- GoTo Pre Admission → Pre Admission process → Configuration →Process Activity Ini
Click on add new
1)Class - Select appropriate class
2) Phase Name - It will be the First phase.
3)Pre Admin Process Activity - it should be Programme Allotment Status
4)Set Valid from date and To date :-This is the entire process activity date so this activity will be carried out during this period, give this date as much as long so admission process and meri process will run smoothly.
Click on Submit
Step 5:- GoTo Pre admission → Merit Process → SUV/SVV Merit process
Merit process can be done via two way
Auto - system will do the automatic calculation of merit on given criteria and allocate the merit (do this when you have to give admission on the basis of system generate merit list)
Manual - this option is useful when you want to give admission to a student anyhow,in this you have to provide the application number of the student in excel sheet and have to upload the excel sheet, the system will process the excel sheet then you can give the admission to student.
Merit Process via Auto
Select all the required necessary fields and add the cut off percentage and add the weightage and click on submit button
Merit Process - Manual Method.
To give admission using merit process using manual method just click on “Switch to manual” Tab which is there in “right upper corner”
Enter the Required details
Submission start date & end date - it is the date when form got opened and closed
Consent date - merit process start & end date, for example if you are running merit process between 14th july to 10th july then mention same date.this is just an example you can select date which you want.
Then download the excel sheet, in this excel sheet we need to enter the application number to whom we want to give the admissions,
Do not modify any heading, just update your data.
Enter Somaiya Application Number, Allocated class short code, short listed status, shortlisted date..it should be in given format only.
Upload the excel sheet once you have entered all details and submit it.
Upload the file
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After submitting the merit process list will appear (Please see the below screen)
Click on the 3 dot and click on download option (You can have selected candidate data in excel format)
PFB sheet for reference
Once you confirm the list just assign the process to that students (right click on three dot and click on assign programme status)
Step 3.1:- Sending an offer letter to selected candidates (if you dont have offer letter process dont do this step)
GoTo Pre Admission Process → SVu/SVV Merit process -> select merit list -> click on offer letter
You will find selected candidate list
Click on send offer letter - send test mail first
Select template - and enter test email id of yours
You will receive offer letter, once you receive offer letter have a look once.
Now you are ready to send offer letter, follow the same process (3.1) but this time select template and select template and send offer letter
Select appropriate template, and click on send offer letter
Mandatory step
After sending the offer letter, click on merit id and select assign program option, so process will get assigned to student