Late Fee Penalty Process
Late Fee Penalty Process
Table of Contents
Admin View - Configuration Screen
Student View - Pending Fees
Transaction - Late Fees Waive Off
Approve / Reject Request
Email Notifications
Configuration Screen
The Configuration Screen allows the admin to set up and manage late fee waiver configurations.
1. Determine Fee Groups
Fee Groups are categories that fees fall into, such as tuition, library fees, or exam fees. Each group may have different rules for penalty calculation.
Step: Define the fee groups (e.g., Tuition Fees, Library Fees, Exam Fees, etc.) that will be subject to late penalties.
As per the fee group select the Account GL
2. Define Fine Calculation Method
The fine calculation method determines how the late fee is calculated. There are usually Three methods:
Fixed Amount: A flat penalty (e.g., 500 per late payment).
Days Range : The day range defines the time during which the late fee will be applied based on the number of days the payment is overdue. (e.g. Days late 1-10: Penalty INR 500/-, Days 11-20: Penalty INR 1000/-
Per day :In this method, the late fee is calculated daily, meaning the penalty increases as each day passes after the due date. (e.g. INR 500 * number of days the student is late for fees payment)
3. Set the Penalty Amount
For Fixed Amount Method: Define the specific amount to be charged as a late fee.
For days Range Method: defined range of days (e.g., 1–5 days, 6–10 days).
For per day Method:The penalty is calculated daily for each day the payment is overdue.
4. Define Configuration Dates
Configuration From Date: The date from which the penalty rule will be applied.
Configuration To Date: The date until which the penalty rule will be valid. This allows flexibility in applying different rules for different periods.
Student View - Pending Fees
In the Pending Fees section, students can view the late fees applied to their accounts.
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Steps:
Log in to the student portal.
Navigate to the Pending Fees section.
Review the late fees calculation based on the overdue days and configuration.
The student can reach out to the end user for assistance with late fee payment.
Transaction - Late Fees Waive Off
The Transaction section allows admins to waive off late fees for specific students based on their Member ID.
Member ID
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Steps:
Search using the Member ID.
Verify the student details displayed based on the Member ID.
Action
Select the Waive Off action for the required transaction.
Add the waiver amount and submit for approval.
Approve / Reject Request
This section allows admins to approve or reject late fee waiver requests from students.
1. Actions: Available actions for each request, such as Approve, Reject, or View Details.
2 Approved/Rejected Flag: Indicates the current status of the request (e.g., Approved, Rejected, or Pending).
3. Member ID: The unique identifier for the student.
4. Student Name: The name of the student requesting the waiver.
5. Receivable Amount: The total outstanding amount due from the student.
6. Requested Fine Waiver Amount: The amount the student has requested to be waived from their fees.
7. Approved Waiver Amount: The amount of the waiver that has been approved
8. Requested Date: The date on which the waiver request was submitted.
9. Request By: The name of the person who submitted the waiver request.
10. Approved/Rejected Date: The date on which the waiver request was approved or rejected.
11. Approved/Rejected By: The name who approved or rejected the waiver request.
Email Notification
After approval or rejection, the student receives an email.
