MyAccount Portal

 Merit Process Through My account Step 1:- Login into EMIS  i) Collegeworm → Initialization → Fees → Fees Installments → Set Installment Due Dates ii) Collegeworm → Initialization → Fees → Fees Installments → Set Class Default fees Structure Need to define one subject profile as a default as this is mandatory field while running merit process  Mark default record as “yes” Step : - Login into my account https://myaccount.somaiya.edu/#/login  Step 2 :- Select appropriate institute  Step 3:- GoTo Pre Admission → Pre Admission process → Configuration → Menu Configuration Click on (+) add sign  Select pre admission Process as Program allotment status and Add Menu name as merit status and Admission Fees Payment and click on submit Set Process Activity date  Step 4:-Step 3:- GoTo Pre Admission → Pre Admission process → Configuration →Process Activity Ini  Click on add new  1)Class - Select appropriate class 2) Phase Name - It will be the First phase. 3)Pre Admin Process Activity - it should be Programme Allotment Status  4)Set Valid from date and To date :-This is the entire process activity date so this activity will be carried out during this period, give this date as much as long so admission process and meri process will run smoothly. Click on Submit Step 5:- GoTo Pre admission → Merit Process → SUV/SVV Merit process Merit process can be done via two way   Auto - system will do the automatic calculation of merit  on given criteria and allocate the merit (do this when you have to give admission on the basis of system generate merit list) Manual - this option is useful when you want to give admission to a student anyhow,in this you have to provide the application number of the student in excel sheet and have to upload the excel sheet, the system will process the excel sheet then you can give the admission to student. Merit Process via Auto  Select all the required necessary fields  and add the cut off percentage and add the  weightage   and click on submit button  Merit Process  - Manual Method. To give admission using merit process using manual method just click on “Switch to manual” Tab which is there in “right upper corner” Enter the Required details Submission start date & end date -  it is the date when form got opened and closed Consent date - merit process start & end date, for example if you are running merit process between 14th july to 10th july then mention same date.this is just an example you can select date which you want. Then download the excel sheet, in this excel sheet we need to enter the application number to whom we want to give the admissions,  Do not modify any heading, just update your data. Enter Somaiya Application Number, Allocated class short code, short listed status, shortlisted date..it should be in given format only. Upload the excel sheet once you have entered all details and submit it. Upload the file ___________________________________________________________________________ After submitting the merit process  list will appear (Please see the below screen) Click on the 3 dot and click on download option (You can have selected candidate data in excel format) PFB sheet for reference  Once you confirm the list just assign the process to that students (right click on three dot and click on assign programme status) Step 3.1:- Sending an offer letter to selected candidates (if you dont have offer letter process dont do this step) GoTo Pre Admission Process → SVu/SVV Merit process -> select merit list -> click on offer letter You will find selected candidate list Click on send offer letter - send test mail first  Select template - and enter test email id of yours You will receive offer letter, once you receive offer letter have a look once. Now you are ready to send offer letter, follow the same process (3.1) but this time select template and select template and send offer letter Select appropriate template, and click on send offer letter Mandatory step After sending the offer letter, click on merit id and select assign program option, so process will get assigned to student 

How to extend Fees Installment due date through myaccount portal Please follow the below steps for extending fees installment due date :- Step 1 : Login to your myaccount portal   Step 2 : On your left, Go to Admissions      Step 3 : On your left, go to Fees → Transaction → Extend Installment Due Date Step 4 : On Extend Installment Due Date page,  select your 1.class, 2.fee structure,3.fee installment type  and then click on Filter,  Selected fee structure details will be available, change the installment due date here, and then click on the Submit button. There are two scenarios here,  “I want to extend due date for all candidates” - here the due date for all the candidates of that particular class will be updated “I want to select student of my choice” - Here assign the fee structure to selected candidate only using checklist, and then submit, Please feel free to raise your queries to us if you have any while following the above mentioned steps.  Drop us the mail at techsupport@somaiya.edu for your queries.

Vaccination Report Generation User Manual     Please follow the below mentioned steps to generate the required vaccination reports,   MyAccount→ Vaccination →  Reports → Member Vaccination Report, and then download in excel/pdf format.     Detailed Description of the path :   Step 1 : Login to your MyAccount portal.     Step 2 : Select the Vaccination Tab on your left hand side of the screen.       Step 3 : When you click on the Vaccination Tab, a drop down will appear, select Reports option in that dropdown.         Step 4 : When you click on Reports option, you will find two reports there,  a. All Vaccination Report - this report shall provide you with specific details about both the doses a person takes, b. Member Vaccination Report - this report will provide you with information that whether the person is vaccinated or not, Yes / No. It shall not give you the details about the dose he injected.     Step 5 : You can find the Print / Excel / PDF  option to export this report into your system. As you click the excel option, the file will automatically be exported and saved into your system.           By following the steps mentioned above, you shall be able to get the report which gives the vaccination details as requested. Please feel free to raise your queries to us if you have any while following the above mentioned steps.  Drop us the mail at svvitsoftsupport@somaiya.edu by keeping techsupport@somaiya.edu in cc for queries.

How to reset the password of your email through your myaccount.somaiya.edu portal It is very easy to reset your email password via your personal myaccount.somaiya.edu portal.     Steps to follow:  Step 1:  Login to My Account Portal ---> on the left hand side dropdown, click on Email Password Reset Step 2:  Post that, verify your registered personal Email ID & Mobile Number and reset the password.  A new password will be shared on your personal Email ID and SMS on phone which are registered as a backup for your account.  In case you want to change your personal email ID or mobile number, then contact your institute G-Suite coordinator.  Option 1 : Let users reset passwords themselves, in Gmail login screen and click on forgot password (https://support.google.com/accounts/answer/7682439?hl=en) For this we need to update recovery email id & mobile number, but at present we are not updating  At the time of creation, we can update recovery email id & mobile number On update of alternate email id & mobile number, recovery email id and mobile number needs to updated Current Students:  Need a provision to update recovery email id & mobile number through myaccount portal. OR reach out to g suite coordinators to modify/change alternate email id & mobile number. Alumni :  Alumni Portal / IT Services /  Option 2 : Let users reset email passwords themselves by using through myaccount.somaiya.edu portal [ Current Students ] On email password reset, a notification email will be shared on registered personal email id & SMS on phone. ; Option to update, in case there is any change in personal email id & mobile number. Alumni : No access to myaccount portal Option 3 : Reset Email Password by G Suite Coordinator On email password reset, a notification email will be shared on registered personal email id & SMS on phone. G Suite Coordinators can update, in case there is any change in personal email id & mobile number

User Manual: Research Report Module  To generate the Research Report, we have noted easy steps for your easy reference:  Step 1: Login to your MyAccount portal. [Screenshot below]   Step 2:  Select the Research Tab on your left hand side of the screen. [Screenshot below] Step 3: When you click on the Research Tab, a drop down will appear, select the Research Reports option in that dropdown. [Screenshot below] Step 4: You will then see the Accomplishment List on your screen, which will have many tabs namely, 1. Research Papers  2. Proceedings 3. Books 4. Book Chapters 5. IPR [Screenshot below] Step 5: On this Accomplishment List tab, you can use following options provide on the right hand side of the page: Table Column: Here you can select the column fields you want to display or want to export in your report. [Screenshot below]       2.  Filter Option: You can use Filter option to choose the specifics as per your will according to: Category, Author, Published Date, Publisher, etc. [Screenshot below] 3. Export to Excel: You may find three dots, when clicked allows you to export the report you are able to see in an excel format into your local system. Once clicked, it will automatically get downloaded into your system. [Screenshot below] By following the steps mentioned above, you will be able to get the report which gives the research related details as requested. In case of any queries while following the above mentioned steps, please feel free to write to us at svvitsoftsupport@somaiya.edu CC: techsupport@somaiya.edu. 

How to Edit Instruction / Menu Config Login into Myaccount Portal https://myaccount.somaiya.edu/#/login Select appropriate Institute and Academic  Year  `GoTo -> Pre Admission -> Per Admission Process ->Configuration -> Menu Cofig Click on Edit (3 DOT and Edit button )against course name which you want to edit  Below screen will appear you have to scroll down and then scroll right and then scroll Up to get the edit option for Instruction  and then click on edit  Below Content screen will appear, Edit the content whichever you want and Click on update At the End Click on Submit. —------------------------------------------------ E N D —-------------------------------------------------------

My Account : Email Template Feature  Email Template is a feature of my account that will help colleges/institutes to build customized email templates which can be used to send email/offer letters   to end users/students etc. This feature helps to : -> Build custom templates                                    -> Test & Preview the templates before sending to end user                                    ->  Content Edit/ Modification whenever  required. Index : 1. How to add email & Preview email template             2 .How to modify email template            Prerequiste : To use this feature you need to keep your email content ready in word format Note : During this process if you are facing any challenge regarding page load please press  Control + Shift + R key to refresh the page if required. 1. How to add email & Preview email template 1.Login to my account.somaiya.edu, Select your institute and academic year  2. Click on  SVS-ITS  Menu in My account & select Email template option 3.Click on Add  (Plus + Sign) to build email/offer letter template After click on add, please enter required details Service List -  For what purpose you are using this email template service (This option for college/institute purpose, students will not be able to see this) For eg - If you are using for offer letter then select  Provisional Admission Offer letter Template Name - This is the name for which you can see while sending offer letter SKSC 2023-24 Provisional Offer Letter (This option college/institute purpose, students will not be able to see this name) Subject :  Email Subject - This will be seen by student,  For eg -  Provisional Admission Offer Letter | Somaiya School of Design | Bachelor of Design (Product Design) 4. Click on Preview to view Template & if you feel it is proper then submit it Click on submit once completed.   2 .How to modify Email template In this section we can see how to  modfiy content of email template if required. 2.1 Go to SVV-ITS -> Email Template -> Search your offer letter template -> click on edit You can edit the content as per your requirement… Click on preview to view the updated email template/ offer letter template, verify & click on submit.

Attendance & Lecture To make the attendance system more seamless, we have developed a Mobile App (Faculty Version) for registering attendance and lecture.  Below are the steps to be followed for registration.  Download & Install (Somaiya App):  • Search for the Somaiya App on the Google Play Store for Android devices or on the App Store for iOS users. https://play.google.com/store/apps/details?id=edu.somaiya.somaiyaapp • Download and install the app on your mobile device.                 STEPS FOR USING THE MOBILE APP: Open the Somaiya App on your mobile device. Click on "Check Schedule Lecture -Continue."   This will display the lectures scheduled for the current day       Click on "Record Attendance” There are 3 available methods for recording attendance of the students.    Option 1:  QR Code - If the attendance is being taken using a QR code, click on "QR Code."  After scanning is completed , click on End class     Option 2:  Roll Call - the faculty member is conducting roll call, click on "Roll Call."  The list of students will be displayed. Mark each student as "Present" or "Absent" individually.  Once done, click on "End Recording" to complete the attendance.       Option 3:  Self-Attendance: If self-attendance is enabled, the students will receive a notification on the Somaiya mobile app.  Click on the notification and mark yourself as "Present" or "Absent." Validate log in user & location of student  Click on end class                 Note: Make sure to have a stable internet connection while using the app for smooth functioning.  

Attendance & Lecture This guide will walk you through  The process of installing the app on your Android device. Instructions on how to use the "Mark Attendance" and "Attendance Summary" modules. Let's get started! Step 1: Searching for the App - In the Play Store search bar, type "Somaiya App" and tap Search on the keyboard. - The Play Store will display relevant search results. - App Link - https://play.google.com/store/apps/details?id=edu.somaiya.somaiyaapp • Download and install the app on your mobile device.   Step 2: Selecting and Downloading the App - Look for our "Somaiya App" in the search results and tap on it. - On the app's information page, read the description and explore the screenshots to learn more about the app. - Tap the Get or Download button to start the installation process. Step 3: Authentication - Login through your MyAccount portal credentials [SVVNet ID and Password]. Step 4: Accessing the "Mark Attendance" Module - Once you authenticate, you will be greeted with the home page. - Look for the card labeled "Mark Attendance" then tap on it to access the module. Step 5: Viewing Your Scheduled Lectures - Within the "Mark Attendance " module, you will find your scheduled lectures for the day. - Scroll through the list to view the lecture timings, subjects, and locations. Step 6: Mark Your Attendance  Tap on the current active lecture.  From the attendance record dialog submit your attendance through the mode of attendance shown.  Attendance methods are as follows: QR Method:  1. Tap on “SCAN” button to open camera view to scan QR code shared by the faculty. 2. Note: Make sure you give camera/location permissions to the Somaiya App when prompted. 3. After successful scan, tap on the “SUBMIT” button to finish submitting your lecture attendance. SELF Method: 1. Tap on the “SUBMIT” button to finish submitting your lecture attendance. 2. Note: Make sure you give location permission to the Somaiya App when prompted. Step 7: Viewing Your Attendance History - Within the "Attendance Summary" module, you will find your semesters and the respective subjects under them. - Scroll through the list to see the subjects and the total attended percentage of that subject in the respective semester. - Tap on “VIEW DETAILS” on any subject to view all the past lectures (Date and time) and their attendance status. - If multiple faculties are teaching the same subject, you can filter the attendance history by faculty name. Congratulations! You have successfully installed and accessed the Somaiya App to,   Use the "Today's Schedule" module to view and mark your scheduled lecture’s attendance. "My Attendance" module to check your attendance history. If you encounter any issues or require further assistance, please reach out to the Somaiya IT support team for guidance. Raise a Ticket Here : https://ithelpdesk.somaiya.edu/support/tickets/new Email ID :  

Attendance (My Account - Faculty Version) To access your attendance records, follow these steps: Log in with your credentials: Login ID: Password:   Once logged in, on the left-hand side of the screen, click on "Attendance- Record Attendance" In the ‘My Scheduler’ section, you will find the list of your scheduled lectures. When you click on a specific lecture, a new panel will open, allowing you to record the attendance.   QR CODE – Click on the QR code scanner will open After scanning the End Recording Roll Call Manual - The list of students will be displayed. Mark each student as "Present" or "Absent" individually. Once done, click on "Submit" to complete the attendance. Self-attendance - If self-attendance is enabled, Student will receive a notification on the Somaiya mobile app.  Click on the notification and mark yourself as "Present" or "Absent." If a student can access future lectures, a validation message appears on the screen